The ARK of SC - Office Manager Job Description (26 hours)

Part - Time Monday - Thursday 8:30 - 3:00 

Mission Statement: The ARK of SC provides hope and relief to families living with Alzheimer’s disease or a related dementia (ADRD).  The program allows caregivers a much needed break from caregiving responsibilities. The care receivers are able to socialize with one another in a program of social activities tailored to their needs in a loving and caring atmosphere of complete acceptance. 

Qualifications:

• Bachelor’s degree (or equivalent in experience) preferred 
• Experience working with seniors and those with ADRD and their caregivers
• Proficiency in Google and Microsoft 
• Strong written and verbal communication skills
• Strong organizational skills; with the ability to prioritize and handle multiple initiatives simultaneously ensuring constant forward movement
• Ability to keep the big picture in mind while also paying close attention to details
• Ability to have calm and gracious composure at all times
• Ability to represent the agency in a professional manner at all times

Duties and Responsibilities: 

• A strong commitment to our mission of providing opportunities for families living with 

           Alzheimer’s disease or related Dementia is essential

• Communicate well with Executive Director on everyday operations 
• Assist with program as needed
• Be kind, empathetic, and compassionate with the “members of The ARK Club” as well as the caregivers, volunteers, and staff
• Receive and record all messages on phone log and direct calls as needed to staff members
• Maintain all participant files 
• Tabulate incoming tuition payments, memorials, donations, grant funds, fundraising funds; Record on deposit detail and summary and make bank deposits; balance credit card statements with receipts
• Print timesheets for hourly employees 
• Maintain roster of members of the Club, volunteers & transportation logs
• Prepare and mail out acknowledgement and thank you letters to donors 
• Ensure monthly billing to caregivers and scholarship sources is timely, maintain billing data,  scholarships, and grants use
• Prep, set up the bi-monthly Board of Directors meetings; prepare the bi-monthly minutes during meetings and maintain board book and records
• Multi-tasking throughout the year with multiple fundraisers (Dancing With The ARK’S Stars, Race for The ARK,  Annual Fund Drive, and other events as developed)
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories
• Maintain office and program supplies; verifying receipt of supplies; lending library, resources, brochures etc. management
• Assist NOAH staff with running copies for notebooks for the educational classes as needed
• Be flexible to perform other responsibilities as needed by the Executive Director and other staff

Benefits of working for The ARK

• Paid Time Off (PTO/Sick leave) 
• 13 Paid holidays per year (in addition to PTO listed above) 
• Paid end of year closure (8-10 days) 
• Flexible work day schedule*
• Personal and professional growth opportunities 

*Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process. 

Pay Range 

• $16 - 19 per hour 

Education is at the forefront of all services at The ARK. We do this through our core values of compassion and understanding. Each person is appreciated for their unique and individual contributions. 

Equal Opportunity Employer / Disability / Veteran - The ARK is committed to the hiring of qualified local residents.

Cover letter is required upon submission of a resume. Please send a cover letter and resume to Associatedir@thearkofsc.org. Resumes that are submitted without a cover letter will not be considered.