Office Manager (Part-time)
The ARK of SC - Office Manager Job Description (26 hours)
Part - Time Monday - Thursday 8:30 - 3:00
Mission Statement:
The ARK of SC provides hope and relief to families living with Alzheimer’s disease or a related dementia (ADRD). The program allows caregivers a much needed break from caregiving responsibilities. The care receivers are able to socialize with one another in a program of social activities tailored to their needs in a loving and caring atmosphere of complete acceptance.
Qualifications:
- Bachelor’s degree (or equivalent in experience) preferred
- Experience working with seniors and those with ADRD and their caregivers
- Proficiency in Google and Microsoft
- Strong written and verbal communication skills
- Strong organizational skills; with the ability to prioritize and handle multiple initiatives simultaneously ensuring constant forward movement
- Ability to keep the big picture in mind while also paying close attention to details
- Ability to have calm and gracious composure at all times
- Ability to represent the agency in a professional manner at all times
Duties and Responsibilities:
- A strong commitment to our mission of providing opportunities for families living with
Alzheimer’s disease or related Dementia is essential
- Communicate well with Executive Director on everyday operations
- Assist with program as needed
- Be kind, empathetic, and compassionate with the “members of The ARK Club” as well as the caregivers, volunteers, and staff
- Receive and record all messages on phone log and direct calls as needed to staff members
- Maintain all participant files
- Tabulate incoming tuition payments, memorials, donations, grant funds, fundraising funds; Record on deposit detail and summary and make bank deposits; balance credit card statements with receipts
- Print timesheets for hourly employees
- Maintain roster of members of the Club, volunteers & transportation logs
- Prepare and mail out acknowledgement and thank you letters to donors
- Ensure monthly billing to caregivers and scholarship sources is timely, maintain billing data, scholarships, and grants use
- Prep, set up the bi-monthly Board of Directors meetings; prepare the bi-monthly minutes during meetings and maintain board book and records
- Multi-tasking throughout the year with multiple fundraisers (Dancing With The ARK’S Stars, Race for The ARK, Annual Fund Drive, and other events as developed)
- Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories
- Maintain office and program supplies; verifying receipt of supplies; lending library, resources, brochures etc. management
- Assist NOAH staff with running copies for notebooks for the educational classes as needed
- Be flexible to perform other responsibilities as needed by the Executive Director and other staff
Benefits of working for The ARK
- Paid Time Off (PTO/Sick leave)
- 13 Paid holidays per year (in addition to PTO listed above)
- Paid end of year closure (8-10 days)
- Flexible work day schedule*
- Personal and professional growth opportunities
*Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process.
Pay Range
- $16 - 19 per hour
Education is at the forefront of all services at The ARK. We do this through our core values of compassion and understanding. Each person is appreciated for their unique and individual contributions.
Equal Opportunity Employer / Disability / Veteran - The ARK is committed to the hiring of qualified local residents.
Cover letter is required upon submission of a resume. Please send a cover letter and resume to Associatedir@thearkofsc.org. Resumes that are submitted without a cover letter will not be considered.
4th Annual Car Show raises over $11,000
We know caregiving during The Holidays can be a challenge. We want to help you and your family enjoy your holiday as much as you can! We have put together some of the best holiday tips for families living with Dementia. Please click the link(s) below to read more. Holiday Tips for Everyone Living with Dementia by Teepa Snow, Positive Approach, LLC Tips for the Person with Dementia: 1. Take some time out to relax. 2. Do what you enjoy. 3. Consider letting people know when you need a break or are having trouble. 4. Make a list with your partner of what you would like to do this season. 5. Use the list to help keep on track. 6. Consider saying - "I know I know you, but I just can't place you..." when someone greets you and you aren't sure who they are to you. 7. Watch or listen to old, familiar music, movies, TV programs that make you feel good. 8. Get some exercise every day. 9. Get plenty of water each day. 10. Be careful about too many sweets or treats. 11. Work the a partner to do familiar and fund activities (For example: Making, signing, mailing cards OR making up mixes with recipes to share with the family). Tips for the Care Partner: 1. Keep gatherings smaller & visits shorter. 2. Offer time out. 3. Make a list of pleasures to do. 4. Encourage going out and doing something fun together rather than just talking. 5. Ask visitors to bring old pictures, old families items or props, and be prepared to reminisce about old times. 6. Take breaks from each other. 7. Consider cutting back on traditions if they seem distressing. 8. Help visitors out by introducing them with some orienting information, if they forget to do so 9. Get some exercise & take care of your stress levels. 10. Get a 'Friend' to help the person with dementia select gifts, shop, or do something special for loveds ones, including you! Tips for the Visitor: 1. Start off by looking friendly and offering your hand in a handshake. 2. Introduce yourself by name, then PAUSE, if the person still doesn't seem to know you, give them a little more background. 3. Use shorter phrases and PAUSE between thoughts or ideas, giving the person a chance to respond. 4. Talk about the old times more than recent information. 5. Keep memories positive if possible. 6. Accept general comments, don't push for specifics. 7. Don't correct errors, go with the flow of the conversation. 8. Be prepared to hear old stories over and over, use old pictures or props to bring up other old memories... and laugh. 9. Do something with the person rather than just talking to them. 10. If the person says something distressing or seems worried about something, realize it may not be true, but they are not lying to you, their brain is lying to them. Check it out with the care partner before acting on it. Additional Tips for the Holidays: >> The Holidays & Alzheimer's by The Alzheimer's Association >> Traveling tips for safe Holiday Travel by The Alzheimer's Association >> Holiday Gift Guide for Caregivers and People living with Dementia by The Alzheimer's Association >> 10 Holiday Tips every caregiver should know by Alz Lab
November is National Family Caregiver Month!
Congratulations to all of our winners! Male Overall: Daniel Martin 18:01 Female Overall: Lora Thomas 18:59 Corporate Challenge Winner: Without Limits Charleston Youth Challenge Winner: Without Limits Charleston We cannot thank you, our faithful supporters, enough for making our 25th Annual McElveen Race For The ARK a memorable race! With over 400 people participating, The ARK raised nearly $30,000 to benefit families living with Alzheimer's or related dementia throughout the Lowcountry. Because of you, we are able to continue to make a difference in the community. We look forward to making next year's race even better. As always, please let us know if we can be a resource for you!
June is Alzheimer's and Brain Health Awareness Month
14th Annual Dancing With The ARK's Stars raises over $190,000!
Local Families Living with Alzheimer’s or Related Dementia to benefit from the 14th Annual Dancing with the ARK Stars Competition
2023 IMPACT REPORT
The ARK of SC receives $3,000 from The Employees Community Fund of Boeing South Carolina
Swing For The ARK August 24, 2023
